Logistics + Activation

Destination Research + Site Selection

Every event is unique and the appropriate venue is key. The site is the first point of contact for attendees, so make sure you are giving off the right impression. At Bryan Allen Events, we take the time to get to know the clients. Company personality, objectives and targets are all central elements in choosing the perfect site for your event.   We have transformed raw spaces into C-level worthy environments, traditional conventional centers into thriving hubs for online media and have taken a traditional ballroom from boring to fabulous in two hours!

Registration

From initial concept to fully executed design, we can manage your event’s registration site, event communications and reminders, as well as post pre-event surveys. Onsite we can fully execute your check-in and implement all forms of lead retrieval – RFID, magnetic and barcode.

On Site, Remote + Pre-event Execution

Our planning and management skills give us ease and confidence when the big day arrives. We can fully execute a flawless event for clients on-site and remotely. We realize that there are various levels of event execution. Do you need roadshow management? We can easily hand you an “event in a box” to your field marketing team with a complete event guide per site and arrange all logistics from Bryan Allen Events HQ. We can also be on-site and morph into every role needed to ensure a smooth and successful event.

Operations + Project Oversight

Operations are the backbone of a flawless event. Bryan Allen Events' leadership over operations ensures your event will be before you know it.

Management

VIP Management

We pride ourselves on client confidentiality and enjoy working with VIPs. We work hand in hand with major corporations, executive staff and VIP guests to ensure summits, retreats, corporate meetings and travel arrangements are presented with fresh perspectives and executed with pristine detail.

Contract Negotiation

Being experienced in contract training was not enough for us. Each year we continue to educate and train our team on the art of contract negotiations as industry related laws continue to change. From indemnification to force majeure, we know the ins and outs of contracts and just in case we don't have the answer we have retainers with some of the best event attorneys in the country.

Vendor Management

Each Bryan Allen Event staffer on the event planning team has 10+ years in event management experience. With that being said, each event lead has an arsenal of vendor relations in their portfolio. We can manage vendor relations and facilitate all vendor execution.

Exhibitor + Sponsor Management

We coordinate all aspects, including registration desks, exhibitor communications, special sponsor campaigns, trade show floor layout, contractor and decorator management. Bryan Allen Events coordinates with venues for load-in and load-out so that your exhibitor and sponsor activations run smoothly.

Strategy + Development

Event Concepting

Taking your event from concept to reality can be a challenge. The Bryan Allen Events team can help guide you through the abstract of event production.

Website + App + Online Development

As events migrate from traditional media to digital, Bryan Allen Events can manage all your digital platform needs. We can build your brand awareness through custom websites, registration sites, mobile apps and digital signage. Bryan Allen Events will create and manage newsletters, announcements, email blasts, social media platforms and websites revolving around your event.

Budget Leadership

We develop a finance plan by assessing and monitoring all spending and income sources to ensure your event stays on budget, while maintaining full transparency of event costs.

Performance

Reporting + Analytics

It is important to us that you are achieving the impressions and engagements outlined in your event objectives. Post event, we provide clients with post event analysis and reporting.